Executive Assistant


Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

Duties & Responsibilities

  • Sustain a daily calendar of meetings and events.
  • Prepare agendas, reports, special projects, and other documents to support the organization’s objectives.
  • Arrange travel and accommodations for executives. Prepare expense reports.
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations with which the executive is involved.
  • Manage the Executive’s contacts
  • Assist in preparing and managing presentations and decks.
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours.
  • Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
  • Conserve the Executive’s time by reading, researching, collecting, and analyzing information as needed, in advance.
  • Complete Adhoc projects as assigned – such as personal events and/or family needs.
  • Organize complex calendars and schedules; resolving any scheduling issues.


  • 3+ years of experience in marketing or related field
  • Proficient in English; has strong communication and presentation skills
  • Possess experience with SEO/SEM, web analytics, Ad Campaigns, and SocialMedia
  • Experience working in startups or smaller organizations (or teams) is preferred
  •  Ambition, drive, and readiness to hit the ground running